Standing out from other candidates doesn’t only happen by perfecting your resume and nailing the interview. If you want to stand out from other candidates during the interviewing process, sending a follow up email shows how serious you are about the job. Sending a follow up email not only shows how serious you are, but it is also an excellent opportunity to reinforce your strengths, interest, ask questions, and address concerns if any came up during the interview. Don’t be someone who overlooks the follow up email, stand out from other candidates and land your dream job. Here are 5 tips and examples on creating a follow up email.

Tips for Creating a Follow Up Email:

  1. Keep the email to the point.
  2. Send the follow up email within 24 hours of your interview.
  3. Proofread your email and then have someone else proofread it as well.
  4. Add a question at the end of your email to ensure you receive a response, such as “When can I expect to hear back about the position?”
  5. Be patient when waiting for a response. Don’t send multiple follow up emails. Sending multiple follow up emails will come across that you lack confidence and don’t respect the company’s time.

Creating a Follow Up Email:

  1. Subject Line

Subject lines are important because it is the first thing the person will see. Keep it simple and to the point. Example subject lines:

  • Thank you for your time!
  • Thank you, [name of the person who interviewed you]
  • Recent Interview
  • Look forward to hearing from you!
  • Excited about [position]
  1. Body Paragraph

Use the body of the paragraph to greet the interviewer(s) by their first name. This makes the email personal and shows you were paying attention in the interview. The body of the paragraph should also include the job position and date you interviewed. Don’t assume the interviewer remembers you because they could’ve interviewed over 50 candidates. State you are still interested in the position, you are excited for the opportunity and are eager for next steps in the interviewing process. If you have any questions or forgot to say something in your interview, this is a great time to address concerns or elaborate on your interview. Don’t forget to include your contact information in your follow up email. Always end the body paragraph thanking the interviewer(s) for their time and consideration and that you are looking forward to hearing from them.

  1. Signature

Always end the email with your signature. Example signatures:

  • Sincerely, [Your Name]
  • Best, [Your Name]
  • Best regards, [Your Name]
  • Thanks again, [Your Name]

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Written by: Amber DiCarlo, Marketing Intern

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